| Ca | POSITION | PREFERRED | FAMILY | INITIALS | NO YRS | YR/COMM | ||
| Assistant Secretary | ||||||||
| NEW | 2006 |
| A | OBJECTIVES |
| 1 | Ensure committee receive agendas and reports 1 week before Monthly meeting |
| 2 | Filing is up-to-date and in sequence |
| 3 | request Committee members for reports in time |
| B | RESPONSIBILITIES |
| 1 | E-mail with agenda to go out 1 week before meeting |
| 2 | Filing all reports and correspondence 3 days before Committee meeting |
| 3 | E-mail follow-up for reports 1 week after Committee meeting |
| C | SUMMARY | |||||
| FREQUENCY | FUNCTIONS | TIME-Mins | Frequency | ANNUM | Hrs | |
| 1 | DAILY | 1 | 0 | 300 | 0 | 0 |
| 2 | WEEKLY | 4 | 0 | 48 | 0 | 0 |
| 3 | MONTHLY | 5 | 270 | 12 | 3240 | 54 |
| 4 | QUARTERLY | 5 | 0 | 4 | 0 | 0 |
| 5 | ANNUAL | 5 | 240 | 1 | 240 | 4 |
| TOTAL | 3480 | 58 |
| 1 | DAILY | TOTAL | 0 | |||||
| FUNCTION | TIME-Mins | |||||||
| a | ||||||||
| b | ||||||||
| c | ||||||||
| d | ||||||||
| e | ||||||||
| f |
| 2 | WEEKLY | TOTAL | 0 | |||||
| FUNCTION | TIME-Mins | |||||||
| a | ||||||||
| b | ||||||||
| c | ||||||||
| d | ||||||||
| e | ||||||||
| f |
| 3 | MONTHLY | TOTAL | 270 | |||||
| FUNCTION | TIME-Mins | |||||||
| a | E-mail Agendas & Reports | 60 | ||||||
| b | File Doccuments and reports | 120 | ||||||
| c | Review minutes to see who provides reports | 30 | ||||||
| d | E-mail Committee members for reports | 60 | ||||||
| e | ||||||||
| f |
| 4 | QUARTERLY | TOTAL | 0 | |||||
| FUNCTION | TIME-Mins | |||||||
| a | ||||||||
| b | ||||||||
| c | ||||||||
| d | ||||||||
| e | ||||||||
| f |
| 5 | ANNUAL | TOTAL | 240 | |||||
| FUNCTION | TIME-Mins | |||||||
| a | Oct - Report on 12 months as Assistant Secretary | 60 | ||||||
| b | Nov - AGM | 180 | ||||||
| c | ||||||||
| d | ||||||||
| e | ||||||||
| f |