14:45 Sat 17 Sep 2005						REF:2PCCMAD1
							Y/R: Club Administrator
TO:	Peter SYMONDS
	President
	PITTWATER RSL FOOTBALL CLUB

		DRAFT MINUTES: INITIAL MEETING 1

DATE:	Sat 17 Sep 2005			TIME:	10:30 - 11:30

VENUE:	Pittwater RSL Football		ATTENDEES:
						Peter SYMONDS [PS] President PRSLFC
						Stephen GOULD [SGG] Chair OIC CZAG

The Draft minutes records the discussions on the following issues

A	Background to Club
B	Proposed Joint Venture
C	Club Administrator Position
D	Next Steps	

A	BACKGROUND FOOTBALL CLUB

a	PS explained that he had been involved as 5 years as President of Pittwater RSL 
	Football Club Inc [PRSLFC] and 4 years as Vice President.  He had joined the Club in 
	1960 and seen it grown from 380 Members to 1400 members.

b	PITTWATER RSL Football Club was supported by Pittwater RSL which provided an annual 
	grant in exchange for the Clubs commitment to support the RSL by:

	1 	holding regular meetings at the RSL,

	2 	supporting the ANZAC day marches and

	3  	endeavouring to provide membership/patronage for the RSL

c	Warriewood was now at the stage that 3000 new home dwellings were being built and that
	meant over the next 3 or 4 years there could be a major increase in the growth of the
	Club.

d	The Management Position was that many of the senior management members had been involved
	for the last 35 years and would like the club to be able to continue to grow without 
	them being able to provide the same commitment of time and resource

e	SGG explained that he had played for his Rugby Club for 14 years and had been on the 
	Management Committee for 12 years and Club Captain for 4 years.

f	SGG now worked with a number of IT Consultants who were very aware of the Importance of 
	Local Community Sport Clubs in providing facilities to assist with the development of 
	Youth.

B	PROPOSED JOINT VENTURE

a	SGG was currently a member of a SME Business Association called the Open Interchange 
	Consortium [OIC] which was formed in 1994 to develop applications on the Internet.	

b	One of the Special Interest Groups of the OIC was involved with Local Communities.  This
	SIG was called the eCommunity Initiatives Special Interest Group (CZAG). SGG was the 
	Chair of CZAG.
	
c	SGG had conducted a number of Surveys into Organisations Structures and Job Description
	surveys for a number of Organisations including the Australian Water & Wastewater 
	Association and the Looker Group of Companies.

d	When SGG had become involved with the team management of one of the Pittwater RSL 
	Football Club teams, OIC members had developed an eCommunity Electronic Team Management
	prototype to assist with the communications of training, venues and team results.

e	At the end of the season it was decided to submit the prototype for evaluation by the 
	Management Committee of Pittwater RSL Football Club Inc	

f	This prototype had been developed for a number of reasons including:

	1	Enhance footballer skills and responsibilities
	2	Provide to generate business for local SME sponsors at no upfront cost
	3	Stimulate people to review Sponsors pages

f	There would be no up-front cost for the Local SME Businesses.  The Club would be paid 
	by a percentage of the revenue of products/services purchased via web-pages. 

g	The purpose of this submission to PITTWATER RSL FOOTBALL included developing an
	application that could be licensed to other Community Sports Clubs.

h	This Application was being developed at the same time the Federal Government announced 
	that Volunteering was being recognized as a Community Asset and a number of Grants were
	available to develop Applications that encourage Volunteering

 C	CLUB ADMINISTRATOR POSITION

a	PS said he had reviewed the proposal for a 12 month Joint venture for Government Funding
	for the development of the Application and at this stage the Club had set a budget of 
	around $ 150.00 a week for the Club Administrator.

b	SGG said, as he was involved with managing the Crows U7 and the Co-ordinator of the 
	U8 next year on a Volunteer basis, that he was prepared to contribute 10 hrs a week for
	$ 250.00 for 4 weeks for the preparation of the Duties of a Club Administrator and
	for the Club to evaluate if it would like to consider the Joint Venture.

c	In that time he would prepare outline job functions and organisation structure for 
	the Club

d	PS said he would speak with other members of the Management Committee to obtain their
	feedback 

AMENDED DRAFT MINUTES

e	PS provided SGG with two document sets

	Set A	Cathy Barber - Job Description Templates dated 01 Apr 2004 - 8 pages

	a	e-mail 2004/04/01 from Linda CHRISTIE re Job Description Templates - 2 pages
	b	Soccer NSW Job Analysis - 6 pages

	Set B	Job Descriptions - 18 pages

	a	Job Descriptions - 4 pages C\TEMP\Job description format.doc
	b	The Role of the Board - 1 page
	c	The Roles of the President - 1 page
	d	Soccer NSW Limited - Position Descriptions 2003 ref SNSM HR Doc 2003 - 6 pages
	e	Sample Letter of Appointment - 5 pages		 

D	PROPOSED NEXT STEPS

WHAT
WHO
BY WHEN
1
PS provide current Organisation Structure
PS
Wed 17:00 21 Sep 2005
2
SGG to prepare questions
SGG
Fri 17:00 23 Sep 2005
3
PS/SGG review draft minutes & questions
PS/SGG
Sat 10:30 24 Sep 2005

Draft Minutes for review by PS

Stephen GOULD
18:00 	S 	2005/09/17

Revised: S: 21:29 Sun 26/11/2000 Syd 2089
F: 22:52 Sun 26/11/2000 Syd 2089
Who: lsx
Authorised: sgg
Created: 09:45 Tue 19/09/2000 Syd 2089
By: sgg
Revision: 3a4.002
Original Page: 3a4
Change date:
Who:
Authorised: