Date sent:      	Sat, 31 Dec 2005 18:44:54 +0000

17:20 Sat 31 Dec 2005					REF:2PCBcSR1 

TO:	Henry  SCHYDLO  		cc	Management Committee
	Equipment Manager		
	PITTWATER RSL FOOTBALL CLUB		

Henry - further to our stock-take sub-junior teams this is my draft report on the 
process and stock-take/valuation.

The report has the following sections

A	Summary - comparison with actual and web-site listing
B	Location of Stock
C	Process for Stock-take
D	Next Steps

Please find attached the updated stock record spreadsheet to include the
different size shirts for each Age Group

I have costed the stock at $ 35.00 a shirt using the replacement cost value
as a way to value the Stock

DRAFT REPORT

DATE:	Wed 28 Dec 2005			TIME:	09:00 - 11:00

VENUE:	Main Room			ATTENDEES:
	Pavilion				Peter SYMONDS [PS]
	Kitchener Park				Henry SCHYDLO [HS]
	MONA VALE 2103				Stephen GOULD [SGG]

A	SUMMARY

a	All sub-junior team kit bags were emptied, checked and placed in lockers

b	There were				ACTUAL		TEAMS ON WEB

	U6	13 kit-bags comprising 	13 x 7 x 32" shirts		11	
					13 goalkeeper shirts

	U7	14 kit-bags comprising 	 4 x 7 x 32" shirts		14
					10 x 7 x 34" shirts
					14 goalkeeper jumpers

	U8	15 kit-bags comprising 	15 x 7 x 34" shirts		17
					15 goalkeeper jumpers

	U9	 9 kit-bags comprising	9 x 7 x 36" shirts		 9
					9 goalkeeper jumpers

			TOTAL		51				51

c	However there are 13 U6 team kit-bags with only 11 teams listed
	on the web-site and 15 U8 team kit-bages with 17 teams listed
	on the web-site 

d	PS had a list of missing team kit-bags

e	PS contacted the team managers to return the missing kit-bags ASAP

B	LOCATION OF STOCK

a	4 cabinets store the Sub-junior Team Kit in the Main-Room

b	These cabinets are on the left against the wall at the door
	to the room

c	A cabinet is allocated to each Age Group

d	Each cabinet has 4 sections
	1	Top Shelf has the shirts in batches 7 shirts per team
	2	2nd shelf has the first aid kits for each kit-bag
	3	3rd shelf has the match and practice footballs
	4	Bottom shelf has the kit bags

e	The other stock is in the cabinet on the right against the wall at
	the entrance to the room.  This is the Main Stock cupboard

f	These cabinets are locked

g	The key-holders are Henry SCHYDLO and Peter SYMONDS

C	PROCESS FOR STOCK-TAKE

a	The kit-bags are sorted into Age groups according to the colour
	of the key-ring name tags

	Green	U6
	White	U7
	Orange	U8
		U9

b	Each kit-bag is emptied of all contents and cleaned of any grass
	and accumulated rubbish

c	Each kit-bag should contain 
	1	7 players shirts
	2	1 goalkeeper jumper
	3	1 match ball
	4	1 practice ball
	5	1 first-aid box

d	Some kit-bags may also contain
	1	Team folders
	2	Goalkeeper gloves 
	3	Manager/coach shirts
	4	Training cones

	These items are returned to the Main Stock cupboard

e	The shirts are checked for condition, counted and batched in 
	groups of 7 

f	The Goalkeeper shirts were separated from the other shirts
	and stacked together for each Age Group

g	The first-aid boxes are not checked but placed in the 2nd shelf

h	The balls are placed on the 3rd shelf in each Age Cabinet

D	NEXT STEPS

Henry please advise on any changes.

All comments appreciated

Happy New Year

regards


Steve GOULD
18:37	S	2005/12/31	Syd	2065

E:	stephen.gould@smeems.net
M:	0416-009-468
W:	Record of project
	http://www.smeems.net/fam/soc/pit/Mgt


On 9 Dec 05, at 12:46, Henry Schydlo wrote:

> Hi Stephen, attached is my list. Possibly some functions may be condensed under a 
broader heading,
 but this list was a way of triggering where time was spent this season.
> regards, Henry
> 



Attachments:
C:\un\2pcbcs~1.xls

Revised: S: 06:58 Thu 2005/11/24 Syd 2089
F: 07:17 Thu 2005/11/24 Syd 2089
Who: sgg
Authorised: sgg
Created: 15:45 Fri 2005/09/09 Syd 2089
By: sgg
Revision: 2PAEAMA1 .001
Original Page: 3a4
Change date:
Who:
Authorised: