Date sent:      	Sun, 15 Jan 2006 23:41:06 +0000

21:11 Sun 15 Jan 2006						REF:2PCAMAC1							Y/R: Committee Meeting Jan 2006

TO:	Cathy BARBER			cc	Management Committee
	Secretary
	PITTWATER RSL FOOTBALL CLUB [PRSLFC]

		PROPOSED CHANGES TO MINUTES

Hi Cathy - after the build up to Christmas & New Year and now the 
fast approaching Registration day one or two items are easy to forget in 
Minutes hence these changes are proposed 

There are 3 changes proposed to the Minutes Tue 22 Nov 2005 received
Thu 12 Jan 2006.

A	Venue
B	General Business - Sub-Junior Coaching
C	General Business - Defining Position Functions & Responsibilities
D	Next Steps	

A	VENUE

1	The venue was at  Pittwater RSL not Kitchener Park

B	GENERAL BUSINESS - SUB-JUNIOR COACHING

13	General Business

Item f: Proposal on Sub-Junior Coaching

a	Tony Frew [AH] outlined a proposal for a sub-junior coaching
	structure

b	This proposal was that each of the sub-juniors years were allocated
	1 day each week so that sub-junior coaches were taught about 
	teaching football skills and the level of coaching of sub-juniors was
	improved and at a consistent level eg

	Fri	15:30 - 17:30	U6
	Thu	15:30 - 17:30	U7	
	Wed	15:30 - 17:30	U8	
	Tue	15:30 - 17:30	U9 - Boondah Road Pitch

c	AH said this would involve Practice Pitch management as U9
	can only practice at Jackson Park - Work-Group PM1 to review
	and report on whether feasible.

d	AH said he would be developing a sub-junior Coaching Manual
	that would require sponsorship to pay for the reproduction
	and copies to the sub-junior coaches

e	Trevor FROST [TF] offered to sponsor the Sub-Junior Coaching
	Manual

NEXT STEPS

	ACTION						WHO	FOR		WHEN

1	Practice Pitch Mgt Review			WGPM1	MGM06A		2006/01/17

	WG-PM1 Work Group Pitch Management 1
	Proposed Members
	a	Ground Manager
	b	Ground Manager Assistant
	c	Sub-Juniors Vice-President

2	Copy Sub-Junior Coaching Manual   		AF	WGSJ1		2006/01/17

	WG-SJ1	Work-Group Sub-Juniors 1
	Proposed Members
	a	Tony FREW
	b	Trevor FROST - Ladies Junior Vice-President
	c	Jim KOOPMAN - Content suitable for sub-juniors

3	Review Sub-Junior Coaching Proposal			MCM06A		2006/01/17

C	DEFINING POSITION FUNCTIONS AND RESPONSIBILITIES

13	General Business

Item g: Defining Position Functions & Responsibilties

a	The President [Peter SYMONDS - PS] stood up to stay the Club 
	had now reached the stage whereby the Management Committee 
	had to sit down and define its functions and responsibilities.

b	PS said this was required for a number of reasons including:

	1	Key Long serving Members of the Management Committee
		including Lorna GALE, Don GALE and himself had given Notice 
		to the Club that this was their last year of service

	2	It was part of the Club's philosophy to have a Volunteer 
		Succession Strategy and this was not being fulfilled at the
		moment as indicated by the Lack of Interest in members
		volunteering for numerous positions   

	3	There were 3,000 new homes under construction over the next 
		3 years in the Warriewood Area which could result in a major 
		demand for Football  

c	PS said at the last Committee Meeting in Oct the Club had
	agreed to financially remunerate a Canteen Manager and a
	Club Administrator but as yet no-one had defined their functions
	and responsibilities

d	PS said in Sep 2005 the Club had received a proposal from 
	Stephen GOULD [SGG] Chair of the OIC eCommunity Services 
	Special Interest Groups [CZAG] for an eCredits Process for 
	Volunteer Work

e	At the meeting in Sep 2005 SGG had offered to assist with
	defining the Position Functions and Responsibilities and operating 
	the Club Administration at $ 275.00 per week including expenses 
	for 30 weeks

f	PS said he consider it important that the Club consider the offer
	and invited SGG to outline his proposal before the meeting voted
	on whether to accept the offer

g	SGG explained about OIC eCommunity Services [CZAG] and the 
	reasons why the initial proposal had been made.  This proposal
	has been submitted due to:

	1	The lack of information he obtained as the Manager of
		an U7 team on BBQ Service Rosters, Bad Weather days
		and Coaching tips.  This had affected his ability to assist
		the Club fulfil the team's responsibilities.  He knew his team
		was not the only team that had this problem

	2	the excellent foundation Web site that had been developed
		by the PSRLFC Webmaster - Brian GRAHAM

	3	previous experiences assisting organisations with
		Position Functions and Responsibilities 

h	There were 3 aspects to consider:

	1	Defining Position Functions and Responsibilities

	2	Developing Web-based Applications to support those
		Responsibilities eg

		i	Electronic Registration on a web-page rather than
			keying in data from hand-written registration forms

		ii	Electronic Team, Equipment and Match Records for 
			Junior and Sub-Junior Teams

	3	Defining Electronic Process without automatic reminders
		eg
		i	Electronic eMail processes for events such as
			BBQ and Net Duties

i	TF said in the report there was a 4 week initial proposal that he
	was prepared to consider to define the Position Functions and
	Responsibilities as a defined plan had been prepared

j	 PS called for a vote and the vote was 5/5.

k	Cathy BARBER [CB] offered to carry out the Positions Functions
	and Responsibilities.

l	PS thank her for the offer but said that is was an important issue
	that had to be completed very quickly asked the Committee
	to re-vote on the issue for the 4 week period

m	The Committee re-voted and the proposal was accepted.

NEXT STEPS

	ACTION				WHO	FOR		WHEN

1	Define Position Functions		SGG	MCMO6A		2006/01/10
	

2	Review Position Functions			MCM06A		2006/0117

NEXT STEPS

Cathy - if the meeting is in agreement with with changes could
they be cut and pasted into the Minutes

I am bringing my 3-hole Punch on Tue but would suggest that we
have a Work-Group Organisation Secretary 1 [WKOS1] to get
all the filing up to date - pick a date and lest see if when can find a 
volunteer as a 3rd member

Steve GOULD
Sponsorship Officer
PITTWATER RSL FOOTBALL CLUB
23:37 	U	2006/01/15	Syd	2089	

E:	stephen.gould@smeems.net
M:	0416-09-468
W:	Record of Position Functions & Responsibilities


On 12 Jan 06, at 19:00, Cathy Barber wrote:


> Hello Everyone,
> 
> The last Committee Meeting Minutes for 2005 in the below attachment.
> 
> Next Committee Meeting due next Tuesday 17th January '06, at Kitchener =
> Park Clubhouse at 7.30pm.
> 
> Cathy B.

Revised: S: 06:58 Thu 2005/11/24 Syd 2089
F: 07:17 Thu 2005/11/24 Syd 2089
Who: sgg
Authorised: sgg
Created: 15:45 Fri 2005/09/09 Syd 2089
By: sgg
Revision: 2PAEAMA1 .001
Original Page: 3a4
Change date:
Who:
Authorised: