Date sent:      	Fri, 23 Dec 2005 11:15:20 +0000

09:48 Fri 23 Dec 2005 						REF:2PCAM2N1

TO: 	Peter SYMONDS 			cc Management Committee
	President
	PITTWATER RSL FOOTBALL CLUB

	PROPOSED MEET - DRAFT FUNCTIONS CLUB ADMINISTRATOR

Hi Peter - appreciate it can be difficult to digest on screen.

A	Time and place to meet
B	Printed copy job descriptions
C	Draft functions of Club Administrator
D	Next Steps

A	TIME & PLACE TO MEET

Would 11:30 Sat 24 Dec be convenient ?

Where should we meet ?

Can we meet at Library or the local Internet cafe in Mona Vale or where
there is a computer on the Internet so that I can refer to documents

I have e-mailed to book a computer at the Library from 11:00 - 13:00
so can meet with you from 11:30 onwards if that suits you

B	PRINTED COPY JOB DESCRIPTIONS

I spoke with Cathy on Thu and she said she has printed out copies
of all the e-mails and job-descriptions.

I will bring along with me the hard-copy manual for the printed
copies to be inserted.

Once everybody is in agreement with their position descriptions
then a number of copies can be printed off.

I would like to think that we can have that completed by Tue 
31 Jan 2006

B	DRAFT FUNCTIONS FOR ADMINISTRATOR

Cathy has said she is preparing her Position Functions and may 
be able to have it completed over the break

We discussed how her priority each week is the STA reports and
how they have to be completed each Mon

The suggested responsibilities for the Club Administrator position
could include:

1	DAILY

a	Daily Post - record list of letters in spreadsheet for Secretary
	DATE	SENT BY	ABOUT		FORWARDED TO

b	Take calls from Parents - list calls in Spreadsheet
	DATE	PARENT		TEAM		REASON CALL

c	Ensure e-mail, telephone numbers and contact details for
	members up-to-date for Registrar

d	Confirm bookings for training, games and events complete

2	WEEKLY

a	Pay weekly bills below $ 500 by on-line Banking for Treasurer
b	Send out weekly notices on Football Club events for Social Sec
c	Follow-up payments for subscriptions for Registrar

3	MONTHLY

a	Follow-up reports due Monthly Committee Meetings for Secretary
b	Send out e-mails with agenda and reports for Secretary
c	Co-ordinate Monthly Social Functions with Social Sec

4	QUARTERLY

a	Conduct Stock-take with Equipment Manager

5	ANNUAL

a	Arrange bookings for AGM

This is a draft for comment

NEXT STEPS

Look forward to meeting with you tomorrow to discuss

regards

Steve GOULD
11:07 F 2005/12/23 	Syd 2065

E: 	stephen.gould@smeems.net
M: 	0416-009-468
W: 	Record of project
	http://www.smeems.net/fam/soc/pit/Mgt

On 23 Dec 05, at 6:18, peter symonds wrote:

> Hi Steve,
> Have looked through it all and it's mainly mumbo jumbo to me in this format. 
> I do have time Sat morning for discussion and I can't follow until I read 
> everything in book form as a final draft.  I think others will feel the same 
> way.
> 
> Regards
> PS
> ----- Original Message ----- 
> From: "Steve GOULD" 
> To: "PittwaterRSL Football Mgt Cmtee" <2pwacgl1@smeems.net>
> Sent: Monday, December 19, 2005 11:16 AM
> Subject: Peter - Draft Positions Functions, 13/18
> 
> 
> > 23:34 Sun 18 Dec 2005 REF:2PCACSN1
> >
> > TO: Peter SYMONDS cc Management Committee
> > President
> > PITTWATER RSL FOOTBALL CLUB
> >
> > DRAFT POSITION FUNCTIONS 13/18
> >
> > Hi Peter  - this e-mail:
> >
> > A Draft Positions Functions - 13/18 completed
> > B Equipment Manager Stock-Take
> > C Next Steps
> >
> > A DRAFT POSITION FUNCTIONS
> >
> > At the AGM on W 23 Nov 2005 you identified 16 Positions that required
> > a Position function in the 4 weeks allocated as the initial Survey.
> >
> > Here is a link to those identified functions.
> > http://www.smeems.net/fam/soc/pit/Mgt/2PCAAET2.htm
> >
> > 7 have been prepared following responses by e-mail and subsequent
> > telephone discussions
> >
> > 6 have been prepared as draft examples for discussion
> >
> > A EXECUTIVE
> > a President - draft prepared after response/Tel discussion
> > b Secretary - summary prepared pending a response
> > c Treasurer - summary prepared pending a response
> > d Registrar - draft prepared after response received
> > e Seniors Vice-President
> > f Seniors Assistant Vice-President
> > g Ladies Senior VP
> > h Ladies Junior VP - draft prepared response/Tel discussion
> > i Junior VP - draft prepared response/Tel discussion
> > j Sub-Junior VP - draft prepared response/Tel discussion
> >
> > B CLUB OFFICIALS
> >
> > a Competition Sec - draft prepared
> > b Ground Manager -  draft prepared response/Tel discussion
> > c Equipment Manager - draft prepared response/Tel discussion
> > d Social Secretary - draft prepared
> > e Sponsorship Officer
> > f MWFA Delegate
> > g Canteen Manager - draft prepared
> > h Web-master - draft prepared
> >
> > B EQUIPMENT MANAGER STOCK-TAKE
> >
> > I would suggest that a good place to start is a full Equipment
> > Manager Stock Take at the start of the New Year to help
> > sort the Accounts out.
> >
> > I would be prepared to assist on that during the Christmas-New
> > Year Break
> >
> > C NEXT STEPS
> >
> > 1 Please advise if I should liaise with Henry direct on this issue
> >
> > 2 In the original quotation the timescale to complete a full
> > Job-description Functions & responsibilities is around 26 weeks
> > as part of identifying the functions for a full time Administration
> > Officer
> >
> > 3 Speak with you during week
> >
> > Regards
> >
> > Steve GOULD
> > 00:14 M 2005/12/19 Syd 2065
> >
> > E: stephen.gould@smeems.net
> > M: 0416-009-468
> > W: Record of project
> > http://www.smeems.net/fam/soc/pit/Mgt
> > 
> 
> 

Revised: S: 06:58 Thu 2005/11/24 Syd 2089
F: 07:17 Thu 2005/11/24 Syd 2089
Who: sgg
Authorised: sgg
Created: 15:45 Fri 2005/09/09 Syd 2089
By: sgg
Revision: 2PAEAMA1 .001
Original Page: 3a4
Change date:
Who:
Authorised: