Date sent:      	Tue, 10 Jan 2006 23:56:24 +0000

17:16 Tue 10 Jan 2006						REF:2PCAGDR1 
							Y/R:Committee Meet T 2006/01/17

TO:	Peter SYMONDS				cc	Management Committee
	President					
	PITTWATER RSL FOOTBALL CLUB	

	REPORT: REVISED DRAFTS AND ASSISTANT SEC/REGISTRARS

Peter - further to our discussion 12:30 today I confirm:

A	Draft simple responsibilities for committee to review before meeting
B	3 simple functions for Assistant Sec to assist the Secretary
C	Proposed Assistant Registrars to assist the Registrar
D	Next Steps

A	DRAFT SIMPLE RESPONSIBILITIES

Here is the link to the draft position responsibilities that have been prepared
for the revised Organisation Chart provided by yourself 30 Dec 2005 

The draft summaries for consideration and comment are:

A	CLUB EXECUTIVE

a	President
b	Secretary
c	Treasurer
d	Registrar

h	Ladies Junior VP
i	Juniors Vice-President
j	Sub-Juniors VP

B	CLUB OFFICIALS

a	Competition Secretary
b	Ground Manager
c	Equipment Manager
d	Social Secretary

g	Canteen manager
h	Webmaster

k	Sub-Junior Coaching Manager
l	Club Administrator
m	Building Manager

C	ASSISTANTS

a	Assistant Secretary - 3 functions - 5 hrs/month
b	Assist Registrar-Seniors - 12 hrs/annum
c	Assist Registrar-Over 35s - 12 hrs/annum
d	Assist Registrar-Juniors16-18 - 12 hrs/annum
e	Assist Registrar-Juniors13-15 - 12 hrs/annum
f	Assist Registrar-Juniors10-12 - 12 hrs/annum
g	Assist Registrar-Sub-Jun 8- 9 - 12 hrs/annum
h	Assist Registrar-Sub-Jun 6- 7 - 12 hrs/annum

B	3 SIMPLE FUNCTIONS TO ASSIST THE SECRETARY

I suggest that in the short term we look for a junior who could help the 
Secretary with 3 simple functions which will probably take 6 hrs/month

	1	E-mail with Agenda & Reports to go out 1 week before meeting

	2	Filing all correspondence and reports 3 days before each 
		monthly meeting - this would could preparing the list of
		Incoming Mail
  
	3	E-mail follow up for Committee reports 1 week after meeting to 
		remind people to prepare their report within the next 7 days 
		for the next meeting

The set Agenda appears to be for each meeting:

A	Matters arising from Last minutes

B	President's Report

C	Secretary Report
	1	Incoming Mail
	2	Outgoing Mail
D	Treasurer's Report - would include Canteen Report

E	Registrar's Report

F	Competition Secretary's Report

G	MWFA Report

H	Ground Manager's Report

I	Gear Manager's Report

J	Ladies Report

K	Girls Report

L	Other Business

The first job will be to get all the filing up-to-date - I can bring a three hole
punch !
 
C	ASSISTANT REGISTRARS TO ASSIST THE REGISTRAR

The proposed nominated Assistant Registrars for the Registration
with the time probably required are:

a	Assist Registrar-Seniors 	- 12 hrs/annum
b	Assist Registrar-Over 35s 	- 12 hrs/annum
c	Assist Registrar-Juniors 16-18 	- 12 hrs/annum
d	Assist Registrar-Juniors 13-15 	- 12 hrs/annum
e	Assist Registrar-Juniors 10-12 	- 12 hrs/annum
f	Assist Registrar-Sub-Jun  8-9 	- 12 hrs/annum
g	Assist Registrar-Sub-Jun  6-7 	- 12 hrs/annum

It would probably be appropriate to have 7 other new Volunteers to
learn the process with each Assistant registrar and write out receipts
etc

It may be appropriate to send an e-mail out to last year's Managers &
Coaches to see if they know anybody that may be prepared to assist.

I have found in the past that if you give people two or three weeks 
notice they can fit it in particularly as most will be coming down 
anyway to register

NEXT STEPS

Look forward to receiving any comments

Regards

Steve GOULD
18:18	T 	2006/01/10		Syd	2065

E: stephen.gould@smeems.net
M: 0416-009-468
W: Record of project
	

Revised: S: 06:58 Thu 2005/11/24 Syd 2089
F: 07:17 Thu 2005/11/24 Syd 2089
Who: sgg
Authorised: sgg
Created: 15:45 Fri 2005/09/09 Syd 2089
By: sgg
Revision: 2PAEAMA1 .001
Original Page: 3a4
Change date:
Who:
Authorised: