Date sent:      	Tue, 31 Jan 2006 22:32:23 +0000

On 30 Jan 06, at 12:21, Ritchie, Col (POR) wrote:

> Stephen. Can you advise when we can get job descriptions in respect to each role.Col  
> 
20:39 Tue 31 Jan 2006					REF:2PCADCC1

TO:	Col RITCHIE					cc	Management Committee
	Treasurer
 	PITTWATER RSL FOOTBALL CLUB

	POSITION FUNCTIONS NOT JOB DESCRIPTIONS

Col - as I said at the meeting on 22 Nov 2005 I had offered to assist the 
Club by preparing a Position Function structure not prepare Job 
Descriptions - the people who had the Positions would prepare a Job 
Description of that Position that they occupied.

This was explained in an e-mail to Peter SYMONDS on Fri 11 Nov 2005

At the meeting on Tue 22 Nov 2005 I gave out:

1	a copy of the spreadsheets that would be sent to each person 
	on the committee which identified the major Objectives and 
	Responsibilities and the time allocation.

2	A Timetable for telephone interviews to discuss the Position
	Functions, Responsibilities and Time Allocation

As I said at the meeting I was not there to define Job Definitions.

I was a little bit concerned when 4 out of the 5 members of the 
Executive Committee voted against the proposal hence the
condition of weekly payment $ 275.00 to cover costs.

This was understood by those that responded as Job descriptions 
were received from 9 positions of the 16 identified by Peter at
the meeting

This was the status at 18 Dec 2005 prior to Peter & I discussing
an extension of 4 weeks to complete the project 

This was how those Positions Descriptions/Functions were 
received/prepared

A	Word-Documents	
1	President				Peter SYMONDS		03 Dec 2005
2	Registrar				Lorna GALE		05 Dec 2005
3	Sub-Juniors Vice President		Jim KOOPMAN		10 Dec 2005

B	E-Mail
1	Sub-Junior Coaching Manager		Tony FREW		30 Nov 2005
2	Competition Secretary			Annette BURGOYNE	02 Jan 2006 

C	Spreadsheet
1	Equipment Manager			Henry SCHYDLO		16 Dec 2005

D	Constructed after telephone Call
1	Juniors Vice-President			Mick REALE		11 Dec 2005
2	Ladies Junior Vice-President		Trevor FROST		03 Dec 2005

E	Draft templates created for discussion with position holders	
1	Secretary
2	Treasurer
3	Social Secretary
4	Canteen Manager
5	Web master

THE 9 PREPARED POSITION/FUNCTIONS 

1	Sub-Junior Coaching Manager	Tony FREW		30 Nov 2005
	

2	President					Peter SYMONDS	03 Dec 2005
	

3	Ladies Junior Vice-President		Trevor FROST		03 Dec 2005
	

4	Registrar						Lorna GALE		05 Dec 2005
	

5	Sub-Juniors Vice President		Jim KOOPMAN	10 Dec 2005
	

6	Juniors Vice-President			Mick REALE		11 Dec 2005
			

7	Equipment Manager			Henry SCHYDLO	16 Dec 2005


8	Ground Manager				Don GALE		18 Dec 2005
	

9	Competition Secretary		Annette BURGOYNE	02 Jan 2006 
	

When Peter & I meet on the 24 Dec 2005 to review progress he gave 
me a future Organisation Structure with an additional 15 (which turned 
out to be an additional 22 Positions) positions and we agreed that 
the date for completion of the project would by Sun 29 Jan 2006.

This was confirmed in the minutes on 26 Dec 2005

NEXT STEPS

Col - hope that clarifies the issue with regard to payment tomorrow
night as per the agreed job requirements, extension of time and additional 
positions required.

Regards

Stephen GOULD
eProjects Co-ordinator
OPEN INTERCHANGE CONSORTIUM
22:23	T	2006/01/31	Syd	2065

E:	sggould@oic.org
M:	0416-009-468

On 30 Jan 06, at 12:21, Ritchie, Col (POR) wrote:

> Stephen. Can you advise when we can get job descriptions in respect to each role.Col  
> 

> -----Original Message-----
> From: Steve GOULD [mailto:stephen.gould@smeems.net]
> Sent: Monday, 30 January 2006 10:59 PM
> To: Ritchie, Col (POR)
> Cc: petersym58@optusnet.com.au; sdgillmore@oic.org
> Subject: Col - Final 3 invoices $ 825.00
> 
> 
> 11:18 Mon 30 Jan 2006							REF:2PCADIN7
> 
> TO:	Col RITCHIE						cc	Peter SYMONDS
> 	Treasurer
> 	PITTWATER RSL FOOTBALL CLUB
> 
> Hi Col - further to our discussion Wed 11 Jan at the Kitchener Car Park
> re 2 signatures on a cheque and the number of weeks left to complete
> the project on Sun 29 jan2006 please find attached the final 3 invoices 
> for $ 825.00 in total for producing a draft of the revised Pittwater 
> RSL Football Club Flow Chart/Organisation Structure
> 
> Please find attached the 3 invoices
> 
> INVOICE NO	PROJECT WK	WEEK IN YEAR	AMOUNT
> 
> 2PCDAWA2		Wk 8		Wk 2			$ 275.00
> 
> 10 Draft Functions and Responsibilities
> 
> 2PCDAWA3		Wk 9		Wk 3			$ 275.00
> 
> 12 Draft Functions and Responsibilities
> 
> 2PCDAWA4		Wk 10		Wk 4			$ 275.00
> 
> 14 Draft Functions and Responsibilities
> 
> 							TOTAL			$ 825.00
> 
> A summary of the job positions and responsibilities conducted during
> each week can be reviewed on each invoice.
> 
> The details of the project can be reviewed with the links to all the Draft 
> Position Functions & Responsibilities on
> http://www.smeems.net/fam/soc/pit/Mgt/
> 
> Each page is designed to be can be printed out and placed in a manual
> 
> The timesheet for the project can be reviewed on
> http://www.smeems.net/fam/soc/pit/Mgt/2pcaect1.htm
> 
> NEXT STEPS
> 
> Could I collect the cheque $ 825.00 on Wed 01 Feb 2006 at the next 
> Committee meeting to review the registration Day process
> 
> Thanks Col
> 
> regards
> 
> Stephen GOULD
> eProjects Co-ordinator
> OPEN INTERCHANGE CONSORTIUM
> 11:57	M	2006/01/30	Syd	2065
> 
> E:	sggould@oic.org
> M:	0416-009-468
> 

Revised: S: 06:58 Thu 2005/11/24 Syd 2089
F: 07:17 Thu 2005/11/24 Syd 2089
Who: sgg
Authorised: sgg
Created: 15:45 Fri 2005/09/09 Syd 2089
By: sgg
Revision: 2PAEAMA1 .001
Original Page: 3a4
Change date:
Who:
Authorised: