14:45 Sat 17 Sep 2005						REF:2PCCMAN1
							Y/R: Club Administrator
TO:	Peter SYMONDS
	President
	PITTWATER RSL FOOTBALL CLUB

		NOTICE OF DRAFT  MINUTES: INITIAL MEETING 1

Peter - further to our discussion today please find attached the draft minutes of our meeting 
to discuss the requirements for a Club Administrator.

As I explained one of the difficulties encountered in meetings and discussions is to try 
to ensure that parties involved with the discussions understand what the objectives of the 
parties are to that discussion.

There are 2 issues:

A	Joint venture to provide multiple web-pages for Sponsorship
B	Organisation & Position descriptions - Club Administrator
	a	Proposed Objectives 4 week meeting schedule
	b	Proposed Timetable
	c	No commitment to Joint-venture

A	JOINT VENTURE

The proposed joint venture to develop multiple web-pages for Sponsorship for the Club has
been proposed as way to:

	1 	provide on-going revenue for Pittwater RSL Football Club
	2 	stimulate business for the Local Community
	3 	increase and measure the response to Sponsors

B	CLUB ADMINISTRATOR

From previous experiences as a Business Consultant I have found it is very useful to provide
draft minutes of each meeting for confirmation or correction at the next meeting

At this stage the proposal is for a 4 meeting Preliminary Stage timetable to document and put 
in place an Administration Structure that will:

	1 	meet the requirements of the NSW Department of Fair Trading

	2 	enable the Club to continue to develop after the senior management with the 
		knowledge about how the Club operates have left the organisation

	3 	be available for discussion at the Annual General Meeting

A	PROPOSED PRELIMINARY STAGE TIMETABLE & OBJECTIVES

a	PROPOSED OBJECTIVES

The Proposed objectives of this stage are:

	1	document the background to the Club 

	2	identify the current Structure

	3	prepare draft Position descriptions

	4 	Have the Position Descriptions available for discussion at the AGM

b	PROPOSED TIMETABLE

Sep/Oct 2005	4 x 1 hr meetings - Peter SYMONDS & Stephen GOULD

		4 x 2 hr to document understanding - Stephen GOULD

		4 x 30 min to review/clarify - Peter SYMONDS

Proposed Preliminary Meetings

1	Sat 17 Sep 2005	10:30 - 11:30	Initial Meeting

2	Sat 24 Sep 2005	10:30 - 11:30 	review Organisation Structure

3	Sat 01 Oct 2005	10:30 - 11:30	discuss Position Descriptions

4	Sat 08 Oct 2005	10:30 - 11:30 	review draft Position Descriptions

c	NO COMMITMENT TO JOINT VENTURE

The Discussions about the Club Administrator position does not imply or commit Pittwater RSL 
Football Club to consider or agree to the Joint Venture.

It is a separate issue whereby the discussions about the Club Administration is paid for on 
an agreed time basis.

PROPOSED NEXT STEPS


WHATWHOBY WHEN


1PS provide current Organisation StructurePSWed 17:00 21 Sep 2005


2SGG to prepare questionsSGGFri 17:00 23 Sep 2005


3PS/SGG review draft minutes & questionsPS/SGGSat 10:30 24 Sep 2005



Draft Minutes for review by PS

Stephen GOULD
18:00 	S 	2005/09/17


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Revised: S: 21:29 Sun 26/11/2000 Syd 2089
F: 22:52 Sun 26/11/2000 Syd 2089
Who: lsx
Authorised: sgg
Created: 09:45 Tue 19/09/2000 Syd 2089
By: sgg
Revision: 3a4.002
Original Page: 3a4
Change date:
Who:
Authorised: